Office Manager (Bilingual)

NewLeaf Performance is seeking a bilingual Office Manager with a strong passion for organizational efficiency..

The position is open to all candidates that possess the qualities and competencies for achieving the job requirements and are open to working exclusively remotely from anywhere in Canada.

A special invitation is extended to women, visible minorities, individuals living with disabilities, Indigenous Peoples, and members of the LGBTQ2S+ community.

About Us.

Founded in 2013, NewLeaf Performance is a vibrant consulting firm with an inclusive, open, and respectful culture.

We specialize in organizational effectiveness and change leadership. We pride ourselves on continuous learning and on combining social and management sciences to optimize the performance and workplace well-being of our clients. 

We promote and value environments that are free of violence, harassment, intimidation and discrimination for ourselves and our clients. We are leading-edge enablers of organizational alignment through workplace assessments, authentic change management, and organizational culture.

When organizations experience incidents that impact employees’ right to work in a healthy environment free of conflict, violence, harassment, intimidation and discrimination, the NewLeaf team offers recognized conflict management services deployed according to protocols crafted to effectively respond to what is encountered in the workplace.

In recent years, our services in the area of organizational dispute prevention and resolution, including workplace investigations, have grown in scope. This led to the NewLeaf Investigation⁺ business line.

Job Requirements.

We are looking for a highly organized and proactive Office Manager to handle administrative tasks, oversee office equipment, support financial management and human resources operations.

More specifically this would include, and not limited to:

• Office Organization: Implementing and maintaining efficient office systems, filing structures, and workflows.
• Policy Development: Creating and enforcing office policies and procedures.
• Record-Keeping: Managing important documents, contracts, and employee records in compliance with legal and regulatory standards.
• Calendar Management: Scheduling meetings, events, and appointments for executives or teams.
• Inventory Oversight: Ordering, managing, and tracking office supplies and equipment
• Budget Management: Monitoring and managing office budgets, tracking expenses, and cost optimization.
• Payroll Coordination: Ensuring accurate and timely payroll processing.
• Invoice Management: Overseeing billing, processing vendor invoices, and tracking payments.
• Front Desk Oversight: Managing reception tasks, including greeting visitors and handling incoming calls or correspondence.
• Customer Service: Ensuring excellent client or stakeholder experiences when interacting with the office.
• Vendor Management: Building relationships with vendors and service providers, negotiating contracts, and ensuring high-quality services.
• Facilities Management: Ensuring the office environment is safe, well-maintained, and compliant with safety regulations.
• Event Planning: Organizing company events, team-building activities, and celebrations.
• Technology Coordination: Overseeing office software, IT equipment, and troubleshooting basic issues.
• Problem-Solving: Addressing operational challenges and ensuring efficient resolution of issues.
• Project Management: Leading or supporting special projects, such as office relocations or implementing new software systems.
• Communication: Acting as a central point of contact for interdivision communication and coordination.

About You.

• Perfectly bilingual, impeccable communication skills in both French and English, oral and written form, is essential.
• Experience in administrative management and office organization.
• Proficiency in office tools and equipment, including Excel and accounting software.
• Experience in bookkeeping and managing monthly, quarterly and annual financial cycles.
• Strong multitasking abilities and organizational skills.
• Attention to detail and problem-solving skills.
• Knowledge of business management software (a plus).
• College or University degree in Administration or a related field.

Working Arrangements.

The position to be filled is a Full-Time Position.

• 37.5 hour week
• Flexible schedule
• Telework using NewLeaf Performance owned assets

Tools and Benefits.

We equip our employees with a variety of work-from-home tools. Our total compensation is generous and includes your creating a benefits package that suits your needs.

Application and Selection Process.

All applicants are asked to send their CVs to info@newleafperformance.ca

• Deadline to apply: March 31, 2025.
• We are looking to fill this position immediately.